Approved Summary Minutes

Grosse Ile Board of Trustees

March 11, 2002
Grosse Ile Township Hall – Merle Solomon Board Room
9601 Groh Road

Present: Supervisor Jones, Clerk O'Connor, Treasurer Kobiljak, Trustees Neal, Raithel, Will and Wojewodzic and Township Manager Reaume.

Absent: None

Supervisor Jones opened the regular meeting at 7:55 p.m.

Pledge of Allegiance

Additions / Deletions to Agenda

None

Final Agenda

Public Comment

Clerk's Report

1. Approve Minutes of February 11, 2002
2. Bills for Approval (Warrant List) dated February 25, 2002
3. Bills for Approval (Warrant List) dated March 11, 2002
4. Authorization to pay bills to April 8, 2002
5. Amend motion 02-019 contained in January 28, 2002 Minutes
6. Amend and accept Approved Minutes of January 28, 2002

Treasurer's Report

1. Approve Encumbrance List dated February 25, 2002
2. Approve Encumbrance List dated March 12, 2002
3. Accept Investment Report through February 28, 2002

Supervisor's Report

1. Appointment of Planning Commission members

Township Manager's Report

1. Employment & Labor Law training report
2. First Call Notification Demonstration and update

Actions Items

1. Adopt Township Board Meeting Schedule for 2002 / 2003
2. Adopt Township Staff 2002 / 2003 Holiday Schedule
3. Consultant Appointments for 2002 / 2003
4. Appointment of Commission / Committee Members
5. Appointment of Commission / Committee Chairpersons
6. Adopt 2002 / 2003 Annual Budget
7. 1. Wage adjustments for Non-Union Personnel
   2. Salary adjustment for Township Manager
8. Establish Community Development Fees effective April 1, 2002
   
9. Establish Water and Sewer Rates effective April 1, 2002
10. Waste Water Treatment Plant contract renewal with Earth Tech
11. Accept bid for Waste Water Treatment Plant Chemical Doors
12. Cross Connection Control Ordinance adoption
13. Handbill Ordinance

Discussion Items

Public Comment

Public Comment

None offered

Clerk's Report

1. Motion by O'Connor, second by Will, to approve the Minutes of February 11, 2002 as presented. All aye. Motion carried.
2. Motion by O'Connor, second by Raithel, to approve the Warrant List dated February 25, 2002. All aye. Motion carried.
   
3. Motion by O'Connor, second by Wojewodzic, to approve the Warrant List dated March 11, 2002. All aye. Motion carried.
4. Motion by O'Connor, second Kobilijak, to authorize payment of bills through April 8, 2002. All aye. Motion carried.
5. Motion by O'Connor, second by Wojewodzic, to amend motion 02-019 contained in January 28, 2002 Minutes. All aye. Motion carried.
6. Motion by O'Connor, second by Raithel, to amend and accept the approved Minutes of January 28, 2002. All aye. Motion carried.

Treasurer's Report

1. Motion by Kobiljak, second by O'Connor, to approve the Encumbrance List dated February 25, 2002. All aye. Motion carried.
2. Motion Kobiljak, second by O'Connor, to approve the Encumbrance List dated March 12, 2002. All aye. Motion carried.
3. Accept the Investment Report through February 28, 2002. Report received.

Supervisor's Report

1. 02-035
   Motion by O'Connor, second by Kobiljak, to appoint James Gandol to the Planning Commission for the term April 1, 2002 to March 31, 2005. All aye. Motion carried.
2. 02-036
   Motion by Kobiljak, second by Wojewodzic, to appoint Anne Javoroski to the Planning Commission for the term April 1, 2002, to March 31, 2005. All aye. Motion carried.

Township Manager's Report

1. Township Manager Reaume gave a brief report to the Board about the Employment & Labor Law training he recently attended.
2. Fire Chief Duncan Murdock was asked to give a brief update about the First Call Notification system which included a video presentation of the proposed emergency telephone notification dialing system. He will bring a request to purchase this system before the Board at a future meeting.

ACTION ITEMS

At the request of the Supervisor, the Board moved Action Items 10 and 11 forward on the agenda.

10. 02-037
    Motion by Raithel, second by Will, contingent upon recommendation by the Public Works Commission, the Township Board approves a 3 year contract extension with Earth Tech for continued operations at the Waste Water Treatment Plant for the term April 1, 2002 to April 1, 2005. All aye. Motion carried.
11. 02-038
    Motion by Raithel, second by Wojewodzic, upon recommendation by the Public Works Commission, to award the bid for the Chemical Room Doors to J.G.M. Valve Corp. at the cost of $6,872.00 plus $726.83 for shipping and handling. All aye. Motion carried.

Return to the regular agenda order

1. 02-039
   Motion by Raithel, second by Will, to adopt the following board meeting schedule for Fiscal Year 2002-2003.
   

   2002
   Monday, April 8 Monday, April 29 (Joint Meeting with School Board) Monday, May 13 Monday, June 10 Monday, July 22 Monday, August 12	Monday, September 9 Monday, September 23 Monday, October 14 Monday, October 28 Monday November 11 Monday, December 9
   2003
   Monday, January 13 Monday, January 27 Monday, February 10 Monday, February 24	Monday, March 10 Monday, March 24 Annual Meeting, Saturday, March 29

   
   All aye. Motion carried.
   
2. 02-040
   Motion by Will, second by Raithel, to close the Township offices and grant employees the following paid holidays for Fiscal Year 2002-2003:
   

   Good Friday	March 29, 2002	(Friday)
   Memorial Day	May 27, 2002	(Monday)
   Independence Day	July 4, 2002	(Thursday)
   Labor Day	September 2, 2002	(Monday)
   Thanksgiving Day	November 28, 2002	(Thursday)
   Day After Thanksgiving Day	November 29, 2002	(Friday)
   Christmas Eve Day	December 24, 2002	(Tuesday)
   Christmas Day	December 25, 2002	(Wednesday)
   New Years Eve Day	December 31, 2002	(Tuesday)
   New Years Day	January 1, 2003	(Wednesday)
   Martin Luther King Jr. B-Day	January 20, 2003	(Monday)
   Presidents Day	February 17, 2003	(Monday)

   
   All aye. Motion carried.
   
3. 02-041
   Motion by Kobiljak, second by Raithel, to appoint William Look to serve as Municipal Attorney for Fiscal Year 2002-2003. To appoint Hungerford and Company to serve as Township Auditors for Fiscal Year 2002-2003. To appoint C.E. Raines to serve as Township Engineers for Fiscal Year 2002-2003. To appoint Langworthy, Strader, LeBlanc & Associates, Inc. as Municipal Planners for Fiscal Year 2002-2003. All aye. Motions carried.
   
4. 02-042
   Motion by Neal, second by Wojewodzic, to appoint Robert Harris, Gary Soloway and James Lowler to the Airport Commission and Brownfield Authority for the term April 3, 2002 to April 2, 2005. All aye.
   02-043
   Motion by Will, second by Raithel, to appoint Bonnie Adams and Nancy Karmazin to the Beautification Committee for the term April 1, 2002 to March 31, 2005. All aye.
   02-044
   Motion by Will, second by Raithel, to appoint Robert Buckley to the Cable Commission for the term April 1, 2002 to March 31, 2005. All aye.
   02-045
   Motion by Kobiljak, second by Wojewodzic, to appoint Carl Bloetscher to the Police Commission for the term April 1, 2002 to March 31, 2008. All aye.
   02-046
   Motion by Raithel, second by Neal, to appoint Theodore Van Os and Robert Buckley to the Public Works Commission for the term April 1, 2002 to March 31, 2005. All aye.
   02-047
   Motion by O'Connor, second by Raithel, to appoint Lynn Bisaro and Rubina Mustafa to the Recreation Commission for the term April 3,2002 to April 2, 2005. All aye.
   02-048
   Motion by Wojewodzic, second by Neal, to appoint James Budny, Harold Hurschman and Richard Savage to the Water's Edge Commission for the term April 1, 2002 to March 31, 2005. All aye.
   02-049
   Motion by Neal, second by Wojewodzic, to appoint Michael Bozenski to the Zoning Board of Appeals for the term April 1, 2002 to March 31, 2003. All aye.
5. 02-050
   Motion by Kobiljak, second by Raithel, to appoint Carl Bloetscher as Chairperson of the Police Commission April 1, 2002-March 31, 2003. All aye.
   02-051
   Motion by Wojewodzic, second by Raithel, to appoint Frank Mitek as Chairperson of the Fire Commission April 1, 2002-March 31, 2003. All aye.
   02-052
   Motion by Neal, second Raithel, to appoint Bob Harris as Chairperson of the Airport Commission April 3, 2002-March 31, 2003. All aye.
   02-053
   Motion by Raithel, second by Will, to appoint Ted Van Os as Chairperson of the Public Works Commission April 1, 2002-March 31, 2003. All aye.
   02-054
   Motion by O'Connor, second by Raithel, to appoint Otis Conway as Chairperson of the Recreation Commission April 1, 2002-March 31, 2003. All aye.
   02-055
   Motion by Will, second by Raithel, to appoint Walter Pociask as Chairperson of the Road Committee April 1, 2002-March 31, 2003. All aye.
   02-056
   Motion by Wojewodzic, second by Raithel, to appoint Kurt Johnson as Chairperson of the Water's Edge Commission April 1, 2002-March 31, 2003. All aye.
   02-057
   Motion by Wojewodzic, second by Raithel, to appoint Art Koester as Chairperson of the Island Beautification Committee April 1, 2002-March 31, 2003. All aye.
   02-058
   Motion by Will, second by Raithel, to appoint Ed Hughes as Chairperson of the Cable Commission April 1, 2002-March 31, 2003. All aye.
   02-059
   Motion by Wojewodzic, second Raithel, to appoint Anne Javoroski, as Chairperson of the Drainage Task Force April 1, 2002-March 31, 2003. All aye.
   02-060
   Motion by Kobiljak, second by Raithel, to appoint James Morris as Chairperson of the Construction Board of Appeals April 1, 2002-March 31, 2003. All aye.
   02-061
   Motion by Raithel, second by Will, to appoint Tony Rutkowski as Chairperson of the Festival Commission April 1, 2002-March 31, 2003. All aye.
   02-062
   Motion by Kobiljak, second by Raithel, to appoint Cliff St. Pierre as Chairperson of the Open Space/Greenways Committee April 1, 2002-March 31, 2003. All aye.
6. 02-063
   Motion by Kobiljak, second by Raithel, to adopt the Fiscal Year Ending 2003 Combined Township Budget effective April 1, 2002 throught March 31, 2003. All aye. Motion carried.
   
   Supervisor Jones asked Finance Director Ann Silver to give a brief overview of the balanced $23 million budget. Ms. Silver reported there was a $450,000.00 reduction in funding this year resulting from increased health and liability insurance costs and the decrease in State Revenue Sharing funds paid to the Township by the State of Michigan.This funding reduction resulted in proposed cuts including the elimination of one union position and one non-union position and a reduced work week for approximately 8 union employees as well as a number of other reductions throughout the budget.
   
   Public Comment on this issue:
   Sharlyne Myers-Krupnick, Staff Representative for Michigan AFSCME Council 25; John Craanen, President of AFSCME Local 292;Mr. Chris Calvin of AFSCME Local 894(Wyandotte) all adressed the Board of Trustees on the issue of union employee reductions and requested meeting to discuss other options other than elimination of a position and of the work week. The Board agreed to have the Township Manager meet with union representatives to further discuss the issues. Mr. Bill Costick, 8969 Marquette, suggested that although these are tough times and difficult issues; that the matter be settled in a non-confrontational manner by both sides. Rebecca Wardell, Department of Public Works staff member, told the Board that she does not believe that 37 ½ hours per week is enough to get the job done and that the Floating Secretary position is very useful to all departments. She asked the Board to make cuts elsewhere.
   
7. a) 02-064 Motion by Will, second by Neal, to approve the wage adjustments for Non-union personnel dated March 11, 2002, as recommended by the Township Manager based upon the Employee Evaluation System and Section 3.8 of the Township Administrative Procedures.
   Motion carried 6-1. Clerk O'Connor voted not to provide wage adjustments at this time due to budget constraints.
   
   b) 02-065 Motion by Will, second by Raithel, to adjust the Township Manager's salary for Fiscal Year 2002-2003 by 3%. Motion carried 6-1. Clerk O'Connor voted not to provide an adjustment to the Township Manager's salary at this time.
   
8. 02-066
   Motion by Kobiljak, second by Neal, to adopt the revised Community Development Fees and Amend the Policy and Procedure Manual Section 11.3 as recommended by Community Development Staff to reflect the average fee increase of approximately 6%. All aye. Motion carried.
   
9. a) 02-067 Motion by Raithel, second by Wojewodzic, based on recommendation of the Public Works Commission and the Plante & Moran Ten Year Capital Projects Plan, to increase the water consumption rate from $1.85 to $2.35 per thousand gallons of water.
   Board members questioned the feasibility of fighting the City of Detroit on these rate hikes.
   Trustee Neal asked the Dept. of Public Works to find out if the rates would be lower by entering into a joint venture with the City of Wyandotte for the island's water supply.
   The Board also suggested and advised the public to become more educated in water conservation to save themselves money. All aye. Motion carried.
   b) 02-068 Motion by Raithel, second by Kobiljak, based on the recommendation of Plante & Moran, and the Public Works Commission, to increase the sanitary sewer charge from $1.73 to $1.79 per thousand gallons of water used. All aye. Motion carried.
10. This item was acted on earlier in the agenda.
11. This item was acted on earlier in the agenda.
12. 02-069
    Motion by Raithel, second by Will, upon recommendation by the Public Works Commission to amend the township Code of Ordinances to regulate Cross-Connections with the public water supply system.
    Roll Call Vote
    Aye: Jones, O'Connor, Kobiljak, Neal, Wojewodzic, Raithel, and Will
    Nay: None
    Ordinance adopted, motion carried 7-0.
13. 02-070
    Motion by Kobiljak, second Neal, to adopt a Statement of Necessity to adopt an ordinance entitled, "Ordinance to Regulate the Placement of Handbills Within the Township of Grosse Ile"; and Further, to adopt the Ordinance to Regulate the Placement of Handbills Within the Township of Grosse Ile.
    Roll Call Vote
    Aye: O'Connor, Kobiljak, Jones, Neal, Raithel, Will and Wojewodzic
    Nay: None
    Ordinance adopted, motion carried 7-0.

Public Comment

None offered

On a motion by Wojewodzic and a second by Kobiljak to adjourn to Executive Session at 9:34 p.m. in order to discuss property acquisition.

Roll call Vote

Aye: Kobiljak, Raithel, Will, Wojewodzic, Neal, O'Connor, Jones
Nay: None
Motion carried 7-0

The Board reconvened the Regular Meeting at 9:52 p.m..

Motion by Raithel, second by Kobiljak, to adjourn the regular meeting at 9:53 p.m.
All aye. Motion carried.

-Ute O'Connor, Township Clerk

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