Approved Summary Minutes
Grosse Ile Board of Trustees
November 12, 2001
Grosse Ile Township Hall – Merle Solomon Board Room
9601 Groh Road
Present: Supervisor Jones, Clerk O'Connor, Treasurer Kobiljak, Trustees
Neal, Raithel, Will and Wojewodzic and Township Manager Reaume.
Absent: None
Supervisor Jones opened the regular meeting at 6:32 p.m.
Recess to conduct Public Hearing on creating a Special Assessment District
for road improvements to Lake, Ruthmere and Rucker roads.
Public Hearing called to order at 6:33 p.m., November 12, 2001.
Supervisor Jones asked Township Manager Dale Reaume to give a brief overview
of the project pertaining to the schedules and Township Engineer Souheil
Sabak to give a brief overview of the engineering aspects of the proposed
projects.
- Mr. Reaume reported that any counter petitions filed by residents
opposing the road improvements must contain 51% of the recorded property
owners signatures and must be received in the Township Managers office
by 5:00 p.m. on Monday, November 26, 2001.
The petitions will then either be accepted or denied according to guidelines.
A second Public Hearing will be scheduled following the receipt of bids
for the paving project to determine the actual assessment costs for
each assessment district. Mr. Reaume asked Tax and Assessing Assistant
Carol Knopp to explain Special Assessment Districts, bonds, assessment
rates and implementation dates for the proposed assessments. Mrs. Knopp
stated the proposed assessments would be on the winter, 2002 tax bills
if the projects proceed.
- Township Engineer Souheil Sabak of the C.E. Raines Company, explained
the project from an engineering standpoint. The roadways would be 22
foot wide bituminous concrete over the existing road surface and in
many areas ditches will need to be improved by changing the depth or
slope of the ditch to meet current Wayne County standards.
Lake Road Special Assessment District
Estimated total project cost $231,805.15, anticipated construction Summer/Fall,
2002
Estimated county subsidy $43,716.20
Estimated costs covered by residents $188,088.95
Total units: 56
Estimated cost per unit: $3,360.00, $468.00 annually for 10 years or $358.00
annually for 15 years. Interest rate of 6.5% with anticipated levy on
December, 2001 tax bill.
The following residents asked questions:
Pat Carl, 8520 Lake Road
Mark Travis, 8363 Lake Road
Margie Coleman, 8521 Lake Road
Fritz Overesch, 8515 Lake Road
Dave Rudziensky, 8921 Lake Road
- Who will maintain the road? Wayne County owns and maintains all
roads on Grosse Ile.
- Can we control traffic on the road? Wayne County won't allow traffic
control.
- Vacant lots assessed the same? If buildable they are assessed
the same.
- Will the board proceed with the project if costs are higher than estimate?
Costs must be within 10% in order to proceed.
- Questions regarding the information given residents by the petition
circulator.
- Why were ditches recently improved and will require more improvements
now? The Drainage Commission requested improvements prior to this
project being considered. County specifications have changed.
Hearing on Lake Road ended at 7:10 p.m.
Ruthmere Road Special Assessment District
Estimated total project cost $174,037.59, anticipated construction Summer/Fall,
2002
Estimated county subsidy $32,821.80
Estimated costs covered by residents $141,215.79
Total units: 18
Estimated cost per unit: $7,846.00, $1,092.00 annually for 10 years or
$835.00 annually for 15 years. Interest rate with anticipated levy on
December, 2001 tax bill.
The following residents asked questions:
Dean Sweitzer, 10508 Ruthmere
Henry Molnar
- Why is assessment greater on a smaller road? Fewer residents to
share the cost and the condition of the road and ditches require greater
costs.
- Are the homes on Playview and Dreschfield being assessed? Only
the corner lots will be assessed.
- What will determine the term of the assessment (10 years/15 years)
Typically the Township Board makes the determination and usually
favors a 15-year assessment.
- Can speed bumps be installed to prevent speeders? The county will
not allow speed bumps on county residential roads.
Hearing on Ruthmere Road ended at 7:16 p.m.
Rucker Road Special Assessment District
Estimated total project cost $350,110.82, anticipated construction Summer/Fall,
2002
Estimated county subsidy $66,027.50
Estimated costs covered by residents $284,083.32
Total units: 59
Estimated cost per unit: $4,815.00, $670.00 annually for 10 years or $515.00
annually for 15 years. Interest rate 6.5% with anticipated levy on December,
2001 tax bill.
The following residents asked questions:
Lori Benton, 8591 Rucker Road
Rick Osmun, 8750 Rucker Road
Warren Donaldson, 8754 Rucker Road
Gary Parent, 8679 Rucker Road
Gordon Miles, 8940 Rucker Road
- How will the decision be made to continue with the project if counter
petitions are received? The Township Board will make the determination
once the validity of the petitions has been confirmed and the second
public hearing is held.
- Will there be any weight restrictions for the roads? It will be
posted with weight limits and will allow only school busses and garbage
trucks.
- What is the current condition of the ditches? The ditch is currently
3 feet deep and the county will change the depth and slope of the ditches
as necessary.
- Why does the estimated interest rate differ by 1%? It is a 1% administrative
fee charged by the township. This has been the policy for all township
assessment districts.
- Why can't the road be seal coated instead of asphalt? Wayne County
does not offer seal coating as an option.
- Suggestion that the residents not have to absorb the cost of ditch
refurbishing.
- Suggestion that the petition process be done over again due to some
possible misrepresentation by circulators.
- Will the county raise road standards again after the project is completed
requiring residents to incur more costs? Inspectors will insure the
project accuracy.
- Will there be a follow up on the regarding irregularities of the petition
process? If we had serious reservations on the petitions we would
have handled it at the time, the only remedy now is the counter petition
process.
Rucker Road Hearing ended at 7:40 p.m.
Regular meeting resumed after 15-minute recess at 7:55 p.m.
Pledge of Allegiance
Additions / Deletions to Agenda
- Motion by Kobiljak, second by Raithel, add as Supervisor's #2: Wayne
County Community College Opt Out Resolution. All aye.
- Motion by Wojewodzic, second by O'Connor, add as action # 10: Detroit
River Nature Preserve. All aye.
- Motion by O'Connor, second by Kobiljak, to delete action #2: Resolution
opposing Detroit Metropolitan Airport Oversight Board. All aye.
Motion by O'Connor, second Kobiljak, to accept the Agenda as amended.
All aye.
Final Agenda
Public Comment
Clerk's Report
- Approve Minutes of October 22, 2001
- Bills for Approval dated November 13, 2001
Treasurer's Report
- Approve Encumbrance List dated November 13, 2001
- Investment Report
Supervisor's Report
- West River Road construction update
- Wayne County Community College Opt Out Resolution
Township Manager's Report
- Proposed community sculpture
Actions Items
- Resolution of Non-Profit Status for Grosse Ile Rowing Club
- Resolution opposing State Oversight Contracting Board for Detroit
Metropolitan Airport
- State Oversight Contracting Board House Bill 4995, Land use/Cluster
Housing
- Tax Levy for Sanitary Sewer System, Summer 2002 tax collection
- Amendment to Township Cafeteria Benefit Plan for AFSCME union employees
- Approve out of state travel to Chicago for Clerk and Deputy Clerk
for passport training
- Adjust compensation method for a) Clerk's Office Manager and b) Board
Admin. Assistant
- Road Assessment Districts: a) Lake Road, b) Ruthmere Road, c) Rucker
Road
- Resolution opposing formulation of Charter Township
- Detroit River Nature Preserve
Discussion Items
- VFW parking lot
Public Comment
Executive Session: Property Acquisition
Adjourn
Public Comment
None Received
Clerk's Report
- Moved O'Connor, second Kobiljak, to approve the Minutes of the October
22, 2001 Board Meeting as presented. All aye. Motion carried.
- Moved O'Connor, second Wojewodzic, to approve the Warrant List dated
November 13, 2001 as presented. All aye. Motion carried.
Treasurer's Report
- Moved Kobiljak, second Raithel, approval of the Encumbrance List dated
November 13, 2001 as presented. All aye. Motion carried.
- Investment Report received
Supervisor's Report
- Supervisor Jones announced the West River Road construction project
from Parkway to Groh Road will begin next summer.
- Supervisor Jones presented a resolution requesting the township be
allowed to opt out of the Wayne County Community College District for
discussion.
01-191
Motion by Kobiljak, second by Raithel to adopt the WCCC District Opt
Out Resolution. All aye. Motion carried.
Township Manager's Report
- Township Manager introduced a project by some island residents to
have a community sculpture by Pamela Stump commissioned and placed in
an appropriate location on Macomb Street.
ACTION ITEMS
- 01-192
Moved by O'Connor, second Raithel, the Board of Trustees of the Township
of Grosse Ile, Michigan hereby recognizes and approves the Grosse Ile
Rowing Club as a nonprofit organization located within our community
for the purposes of obtaining a gaming license or registration from
the Michigan State Lottery Commission. All aye. Motion carried.
- Deleted
- 01-193
Moved by Kobiljak, second Wojewodzic, the Board of Trustees hereby opposes
House Bill 4995, which amends the Township Zoning Act to require the
Township to allow Cluster Housing. All aye. Motion carried.
- 01-194
Moved by Kobiljak, second Raithel, resolved by the Grosse Ile Township
Board of Trustees to levy the recently passed Sanitary Sewer System
mileage on the 2002 summer tax bill. It is estimated the levy in the
first year of collection will be 0.1420 mills. Yes: Jones, Kobiljak,
O'Connor, Neal, Raithel, Will. No: Wojewodzic Motion carried 6-1
- 01-195
Moved by Neal, second Raithel, to amend the Township of Grosse Ile Cafeteria
Plan Document #501 to increase the employer contribution of $250 to
$300 for all AFSCME Union employees for the period January 1, 2001 through
March 31, 2003. All aye. Motion carried.
- 01-196
Moved by O'Connor, second Raithel, approval of out of state travel to
Chicago, Illinois for the Clerk and Deputy Clerk on November 14 -15,
2001, to obtain training as passport acceptance agents. All aye. Motion
carried.
- 01-197
Moved O'Connor, second Will, A) to adjust the compensation of the Clerk's
Office Manager from hourly to salaried at a rate of $41,000 annually
and include an additional week of vacation for this current year of
service and, B) to adjust the compensation of theBoard Administrative
Assistant from hourly to salaried at a rate of $42,000 annually. All
aye. Motion carried.
- a-c. 01-198
Moved by Will, second Wojewodzic, to adopt the resolutions creating
a Special Assessment District for Road Improvements to a) Lake Road,
b) Ruthmere Road, c) Rucker Road, as outlined in the resolutions attached
at the end of the minutes for November 12, 2001.
All aye. Motion carried.
- 01-199
Moved by O'Connor, second Kobiljak, WHEREAS, the year 2000 Census figures
for Grosse Ile Township indicate a population of 2000 or more, providing
eligibility to incorporate as a charter township under section 3a of
the Charter Township Act, 1947 PA 359 (MCL 42.3a) and.
WHEREAS, the required public notice entitled, Notice of Right to Referendum
on Becoming a Charter Township, has been published in the townships
newspaper of record the on two occasions and,
WHEREAS, the Township Board and the residents of Grosse Ile Township
enjoy the heightened local control afforded by maintaining general
law township status;
NOW, THEREFORE BE IT RESOLVED, to oppose and decline incorporation
as a charter township. All aye. Motion carried.
- 01-200
Moved by Kobiljak, second O'Connor, the Grosse Ile Township Board of
Trustees approves the application to North American Wetland Conservation
Council for land acquisition and allocates fifty thousand dollars as
matching funds for a grant of the same value. All aye. Motion carried.
Discussion Items
- Mr. James Cowan of VFW Post 7310 requested the township consider donating
funds toward repair of the VFW parking lot which he says may have incurred
damage during the reconstruction project on Macomb Street by contractors
parking heavy equipment on the lot after hours and on weekends. The
estimated cost for repairs could be as much as $8,000.00 according to
Mr. Cowan. Supervisor Jones stated that the board had not had prior
discussion on this matter and had only recently become aware of the
VFW concerns. The board did not give permission for the contractors
to park the equipment on VFW property.
Supervisor Jones suggested the board consider action to give the
VFW Post 7310 $4,000.00 toward the necessary repairs and instruct Finance
Director Ann Silver meet with members of the VFW on Thursday, November
15, 2001 to make the necessary arrangements.
Motion by Wojewodzic, second by Raithel to adjourn to Executive
Session for purpose of Property Acquisition at 8:55 p.m.
ROLL CALL VOTE
Yes: Jones, O'Connor, Kobiljak, Neal, Wojewodzic, Raithel, Will
No: None
Motion carried 7-0.
Motion by Raithel, second Will to adjourn Executive Session at 9:30
p.m. All aye.
Motion carried.
Motion Wojewodzic, second Neal to reconvene the regular meeting at
9:31 p.m. All aye. Motion carried.
Motion by Neal, second by Wojewodzic to adjourn the regular meeting
at 9:33 p.m.
All aye. Motion carried.
-Ute O'Connor, Township Clerk
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