Approved Minutes

Grosse Ile Township Board of Trustees

April 2001, 2001
Grosse Ile Township Hall - 2nd Floor Board Room
9601 Groh Road

Present: Supervisor Jones, Clerk O'Connor, Treasurer Kobiljak, Trustees Neal, Raithel, Will and Wojewodzic and Interim Township Manager Reaume, Township Attorney Look, and Finance Director Silver.

Absent: None

Supervisor Jones opened the regular meeting at 11:35 a.m.

Additions/Deletions to Agenda

Motion Wojewodzic, second Will to add:
Clerk's # 5, approval to pay bills through April 23, 2001.
Action 22, approval of grant agreement with the Michigan Department of Transportation.

Motion Raithel, second Will to delete:
Action # 10, acceptance of bid for D.P.W. pickup truck purchase.
Action # 14, hold harmless agreement with City of Wyandotte.

Motion Raithel, second Kobiljak, to accept the agenda as amended. All aye. Motion carried.

Final Agenda

Public Comment

Clerk's Report

1. Approve Minutes of March 12, 2001
2. Bills for Approval dated March 27, 2001
3. Bills for Approval dated April 7, 2001
4. Open bid for Wastewater Treatment Plant Chemical Room repairs
5. Approval to pay bills through April 23, 2001

Treasurer's Report

1. Approve Encumbrance List dated March 22, 2001
2. Approve Encumbrance List dated April 1, 2001
3. Investment Report
4. Personal Property Tax Bills

Supervisor's Report

1. West River Road Update
2. Sanitary Sewer System Update

Action Items:

1. Adopt Annual Budget
2. Township Staff 2001-2002 Holiday Schedule
3. Amendment to the Municipal Code Right-of-Way Ordinance
4. Appoint Committee/Commission Members Celebration
5. Appoint Committee/Commission Chairpersons
6. Consultant Appointments
7. Island Festival Commission Resignation
8. Award Lawn Maintenance Agreement for Centennial Farm
9. Renewal of Agreement for Solid Waste Disposal Services at Riverview Land Preserve
10. Deleted
11. Community Development Fees
12. Non-Union Wage Adjustments
    a. Amend Policies/Procedure Section
    b. Establish Fiscal Year Wage Increases
    c. Amend Section 125 Employee Benefit Cafeteria Plan
    d. Amend Employee Dental Plan
    e. Market Rate Adjustment for Deputy Police Chief
    f. Market Rate Adjustment for Fire Marshall
13. Adopt Board Meeting Schedule
14. Deleted
15. Authorization to Sign DEQ Agreement
16. West River Road Easement/Water's Edge
17. Finance Director Approval to Attend Conference
18. Amendment to Chapter 28 - State Construction Code
19. Award Contract for East River Road Drainage Improvement
20. Amend PILOT Ordinance
21. Hold Harmless Agreement with Wayne County (West River Road)
22. MDOT Grant Agreement-Bureau of Aeronautics-Airport

Discussion Items

1. House Resolution 808 - The Steel Revitalization Act of 2001
2. Church Road Bridge

Public Comment

Public Comment

1. Woody Clarke, 19620 Parke Lane, commented about the appearance of the East Wing of Hangar I, and inquired about any plans to refurbish it.
   Supervisor Jones responded that there are no immediate plans to repair or refurbish the East Wing of Hangar I.

Clerk's Report

1. Motion O'Connor, second Kobiljak to approve the minutes of March 12, 2001. All aye.
2. Motion O'Connor, second Raithel, to approve the Warrant List dated March 27, 2001. All aye.
3. Motion O'Connor, second Kobiljak, to approve the Warrant List dated April 7, 2001. All aye.
4. Open bid for Wastewater Treatment Plant Chemical Room repairs. One bid was received from JGM Valve in the amount of $6,321.00 plus $729.30 shipping for a total cost of $7,050.30. The bid was accepted subject to review and recommendation of the Public Works Commission.
5. Motion Jones, second Raithel, approval to pay bills through April 23, 2001. All aye.

Treasurer's Report

1. Approve Encumbrance List dated March 22, 2001
2. Approve Encumbrance List dated April 1, 2001
3. Investment Report
4. Personal Property Tax Bills

Supervisor's Report:

1. West River Road Update: Supervisor Jones reported meetings with West River Road residents regarding easements are being held on a weekly basis with a tentative late season project start in mind.
2. Sanitary Sewer System Update: Supervisor Jones gave the board a brief update of the SSES Task force activities as pertains to Action Item #15, Authorization to sign DEQ agreement.

Township Manager's Report:

None

Action Items:

1. 01-044
   Motion Kobiljak, second Raithel, to adopt the Fiscal Year ending 2001 Combined Township Budget effective April 1, 2001 through March 31, 2002.
2. 01-045
   Motion Kobiljak, second Wojewodzic to close the Township offices and grant employees the following paid holidays for Fiscal Year 2001-2002.
   

   Good Friday 				April 13, 2001 			Friday
   Memorial Day 				May 28, 2001 			Monday 
   Independence Day 			July 4, 2001 			Wednesday
   Labor Day 					September 3, 2001		Monday
   Thanksgiving Day 			November 22, 2001 		Thursday
   Day after Thanksgiving 		November 23, 2001 		Friday
   Christmas Eve 				December 24, 2001 		Monday
   Christmas Day 				December 25, 2001 		Tuesday
   New Year's Eve 				December 31, 2001 		Monday 
   New Year's Day 				January 1, 2002 		Tuesday
   Martin Luther King Jr. Day 	January 21, 2002 		Monday
   President's Day 			February 18, 2002 		Monday
   

   Further, to close all Township offices at 5:00 p.m. Friday, December 21. Employees may either use vacation or personal days for December 26, 27, and 28, with approval by the department manager, or may work those days. Township offices will be closed Monday, December 24, Tuesday, December 25, Monday December 31, and Tuesday, January 1. All aye. Motion carried.
3. 01-046
   Motion Will, second Kobiljak, upon recommendation of the Road Committee, the Grosse Ile Township Board of Trustees, adopt an ordinance to amend Chapter 80 of the Grosse Ile Municipal Code entitled, Right of Way Ordinance. ROLL CALL VOTE: Aye: Jones, Kobiljak, O'Connor, Neal, Wojewodzic, Raithel and Will. Nay: None
   Motion carried 7-0
4. 01-047
   Motion Neal, second Wojewodzic, to appoint Addison Smart to the Airport Commission for the term of April 3, 2001 to April 2, 2004. All aye. Motion carried.
   01-048
   Motion Kobiljak, second Raithel, to appoint Pamela Frucci, Arthur Koester and Anna Marie Mier-Sigarto to the Greenways-Open Space Committee for the terms April 1, 2001 to March 31, 2004. All aye. Motion carried.
   01-049
   Motion Raithel, second Neal, to appoint Gary Soloway to the Public Works Commission for the term April 1, 2001 to March 31, 2004. All aye. Motion carried.
   01-050
   Motion O'Connor, second Kobiljak, to appoint Robert Yops and Terese Hunter to the Recreation Commission for the terms April 1, 2001 to March 31, 2004. All aye. Motion carried.
   01-051
   Motion Neal, second Kobiljak, to appoint Thomas Esordi, Jacquelyn Snow, and Paul Krutsch to the Zoning Board of Appeals for the terms April 1, 2001 to March 31, 2004. All aye. Motion carried.
5. 01-052
   Motion Kobiljak, second Wojewodzic, to appoint the following Committee/Commission Chairpersons:

   Carl Bloetscher 	Police Commission
   Dr. Frank Mitek 	Fire Commission
   Bob Harris 			Airport Commission
   Ted VanOs 			Public Works Commission 
   Otis Conway 		Recreation Commission
   Walter Pociask 		Road Committee
   Curt Johnson 		Water's Edge Commission
   Art Koester 		Island Beautification
   Ed Hughes 			Cable Commission
   Ann Javoroski 		Drainage Task Force
   Jim Morris, Sr. 	Construction Board of Appeals

   All aye. Motion carried.
6. 01-053
   Motion Kobiljak, second Will, to appoint the following professional consultants for fiscal year 2001-2002, William Look to serve as Municipal Attorney, Hungerford & Company to serve as Township Auditor, and C.E. Raines Company to serve as Township Engineers. Trustee Neal left the meeting at 12:00 noon. All aye. Motion carried 6-0.
7. 01-054
   Motion Raithel, second Wojewodzic, to accept with regret the resignation of Lori Bynum from the Festival Commission. All aye. Motion carried 6-0.
8. 01-055
   Motion O'Connor, second Wojewodzic, based on a recommendation from the Recreation Director, the Township Board authorizes the Recreation Department to secure the services of Best Lawns, LLC to perform lawn maintenance at the Centennial Farm beginning Monday, April 16, 2001 through Friday, October 19, 2001. All aye. Motion carried 6-0.
9. 01-056
   Motion Raithel, second Wojewodzic, Based on the recommendation of the Public Works Commission, to renew the agreement for solid waste disposal services for Grosse Ile Township at the Riverview Land Preserve. All aye. Motion carried 6-0.
10. Deleted
11. 01-057
    Motion Kobiljak, second Wojewodzic, to approve the amended Community Development Fee Schedule as recommended by staff, effective April 16, 2001. All aye. Motion carried 6-0.
12. 1. 01-058
       Motion Will, second Kobiljak, to amend Administrative Policies and Procedures Section 3.8, Employee Evaluation, detailing procedures for non-union, full-time, employee annual reviews and compensation adjustments. All aye. Motion carried 6-0.
    2. 01-059
       Motion Will, second Raithel, to establish 2001-2002 Fiscal Year wage increases for non-union, full time and part-time employees, at 4% as shown on the Non-Union Wage Chart dated 4/1/2001, retroactive to April 1, 2001. All aye. Motion carried 6-0.
    3. 01-060
       Motion Will, second Raithel, to amend the Township of Grosse Ile Cafeteria Plan Document Number 501 to increase the employer contribution from $250 to $300 for all non-union full-time employees for the period January 1, 2001 through December 31, 2001. All aye. Motion carried 6-0.
    4. 01-061
       Motion Will, second Raithel, to amend the Township of Grosse Ile Dental Plan Document Number 501 to increase the Orthodontic Limit per lifetime from $500 to $1,000 for all non-union full-time employees effective April 7, 2001. All aye. Motion carried 6-0.
    5. 01-062
       Motion Kobiljak, second Wojewodzic, based on the recommendation of the Police Commission and Police Chief, it is recommended to award Deputy Chief Allan Skrocki a two percent market rate wage adjustment retroactive to April 1, 2001. All aye. Motion carried 6-0.
    6. 01-063
       Motion Wojewodzic, second Kobiljak, based on the recommendation of the Fire Commission and Fire Chief, to award Fire Marshal Tom Podgajski a two percent market rate wage adjustment retroactive to April 1, 2001. All aye. Motion carried. 6-0.
13. 01-064
    Motion Kobiljak, second Raithel, to adopt the following board meeting schedule for fiscal year 2001-2001.

    Sat., April 7, 2001 Annual Meeting		Sat., April 7, 2001, Regular Meeting
    Mon., April 23, 2001 Study Session 		Mon., May 14, 2001
    Mon., June 11, 2001						Mon., June 25, 2001
    Mon., July 16, 2001						Mon., August 13, 2001
    Mon., September 10, 2001 				Mon., September 24, 2001
    Mon., October 8, 2001 					Mon., October 22, 2001
    Mon., November 12, 2001 				Mon., December 10, 2001
    Mon., January 14, 2002					Mon., January 28, 2002 
    Mon., February 11, 2002					Mon., March 11, 2002
    Sat., March 30, 2002 Annual Meeting		Sat., March 30, 2002 Regular Meeting

    All aye. Motion carried 6-0.
14. Deleted
15. 01-065
    Motion Raithel, second Wojewodzic, to authorize the Township Supervisor to sign the Michigan Department of Environmental Quality Administrative Consent Order (ACO) regarding the Abatement of Water Pollution as presented or an arrangement which is in the best interest of the township of Grosse Ile to be negotiated with the Michigan Department of Environmental Quality. All aye. Motion carried 6-0.
16. 01-066
    Motion Wojewodzic, second Kobiljak, to grant the Township Supervisor the authority to sign a construction/grading/ maintenance easement to Wayne County on lot 346, 347a, and 348b Supervisor's Grosse Ile Plat No. 40 commonly known as Water's Edge. All aye. Motion carried 6-0.
17. 01-067
    Motion Kobiljak, second Raithel, the Township Board hereby authorizes Ann Silver, Finance Director, to attend the Government Finance Officers Association (GFOA) National Conference in Rosemont, Illinois, May 14, 2001 through May 18, 2001. All aye. Motion carried 6-0.
18. 01-068
    Motion Kobiljak, second Raithel, to amend Chapter 28 of the Code of Ordinances by adopting an ordinance entitled " An Ordinance to Designate an Enforcing Agency to dischard the Responsibilties of the Township of Grosse Ile Under the Provision of the State Construction Code Act (Act 230 of the Public Acts of 1972, as amended). ROLL CALL VOTE.
    Aye: Jones, O'Connor, Kobiljak, Wojewodzic, Raithel, Will
    Nay: None
    Absent: Trustee Neal
    Motion carried 6-0
19. 01-069
    Moved Raithel, Second Wojewodzic, to award the East River Road Drainage contract in the amount of $186,862.50 to Compeau Brothers Inc. for the drainage improvement from Groh road to Rucker Road along East River based upon the recommendation of the Township Engineer. Also, the Township Supervisor and Township Clerk shall have the authority to sign said contract. All aye. Motion carried 6-0.
20. 01-070
    Moved O'Connor, second Raithel, to amend Section 6, Duration of Chapter 85, an Ordinance entitled an Ordinance to Amend the Code of Ordinances of Grosse Ile Township by Adopting an Ordinance to Create an Annual Service Charge for Public Services in Lieu of Taxes for Housing Projects Exempt from Taxation as follows: Section 6.
    DURATION: This ordinance shall remain in effect and shall not terminate so long as the original mortgage remains outstanding and unpaid or the Authority retains any interest in the property, provided that the construction of the Housing Development commences by December 31, 2001 and further provided, that the owner is not in default of the terms of this ordinance or any other obligation to the Township. The owner shall be given written notification of any default, along with a 30 day period in which to correct the default. ROLL CALL VOTE.
    Aye: Wojewodzic, Kobiljak, Jones, O'Connor, Will
    Nay: Raithel
    Absent: Neal
    Motion carried 5-0
21. 01-071
    Motion Will, second Raithel, to approve the Hold Harmless Agreement with Wayne County regarding the liability associated with the construction in the temporary and/or permanent easements which the Township is in the process of obtaining for the reconstruction of West River Road from Grosse Ile Parkway to Groh Road. In addition, the Township Supervisor and Township Clerk shall be granted the authority to sign said document. All aye. Motion carried 6-0.
22. 01-072
    Motion Wojewodzic, second O'Connor, to authorize the Township Supervisor to execute and enter into a grant agreement for the purposes of conducting fire fighter training. Be it further resolved that this approval is subject to approval and concurrence by the Airport Commission. All aye. Motion carried 6-0.

Discussion Items:

1. Treasurer Kobiljak introduced House Resolution 808 - The Steel Revitalization Act of 2001 on behalf of Grosse Ile resident Ceasar Randazzo and representatives from the United Steel Workers of America for discussion and consideration by the Board. Interim Township Manager Reaume was instructed to contact Congressman Dingell's office for further background and to bring the information and resolution back to the Township Board for action at the May 14, 2001 meeting.
2. Church Road Bridge Update - the county agrees there may be a potentially dangerous situation with the rocks in the area and propose two signs to designate, DANGER - ROCKS, be installed. The township engineers believe this is an unacceptable solution to the problem and will send a letter of objection to the county outlining the township's requirements.

Public Comment: None

Motion by Kobiljak, second by Wojewodzic to adjourn to Executive Session at 12:35 p.m. to discuss land acquisition.

All aye. Motion carried.

Executive Session was adjourned at 12:50 p.m.without returning to regular meeting for adjournment.

- Ute O'Connor, Township Clerk

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