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Approved Minutes

Grosse Ile Township Board of Trustees

November 27, 2000
Grosse Ile Township Hall - 2nd Floor Board Room
9601 Groh Road

Present: Supervisor Jones, Clerk O'Connor, Treasurer Kobiljak, Trustees Neal, Wojewodzic, Raithel, and Will
Absent: None

Supervisor Jones opened the regular meeting at 7:33 p.m.

Pledge of Allegiance

Additions/Deletions to Agenda

Add to the Township Manager's Report #1, The Plante Moran Study
Add as Action # 11, Appointment to Greenways/Open Space Committee
Add as Action # 12, Reorganization of the Treasurer's Office Staff
Add as Action # 13, Bike Path Grant Application - Resolution of Support

Motion by Kobiljak, second Wojewodzic, to Accept the Agenda as Amended. All aye.

Final Agenda

Public Comment

Clerk's Report

  1. Approve Minutes of November 13, 2000
  2. Approval to Pay Bills through December 11, 2000
  3. Appoint Deputy Clerk
  4. Bid Opening: DPW Replacement Portable Generator

Treasurer's Report

  1. Encumbrance List
  2. Appoint Deputy Treasurer

Supervisor's Report

  1. Planning Commission Appointment
  2. Appoint Deputy Supervisor

Township Manager's Report

  1. Plante Moran Study

Action Items:

  1. Adopt Administrative Policies and Procedures
  2. Adopt Tentative Calendar for Board Meetings
  3. Commission/Committee Assignments
  4. Appoint District Court Representative and Alternate
  5. Appoint SEMCOG Delegate and Alternate
  6. Appoint Downriver Community Conference Delegate and Alternate
  7. Appoint Cable Commission Chairman
  8. Festival Commission a) Member Appointments, b) Appoint Chairperson
  9. Board of Review Appointments
  10. Wage Adjustment for Recreation Staff Support Persons
  11. Appointment to Greenways/Open Space Committee
  12. Reorganization of the Treasurer's Office Staff
  13. Bike Path Grant Application - Resolution of Support

Discussion Items:

  1. Adoption of ICMA Code of Ethics for Township Board and Township Staff
  2. Reorganization of the Treasurer's Office

Public Comment

Adjourn

Executive Session: Property Acquisition

Public Comment

  1. Mr. Woody Clarke, 19620 Parke Lane, Inquired about the status of the Moxlow Project for Hangar # 1. Trustee Neal responded that the FAA is still studying the project.

Clerk's Report

  1. Moved by O'Connor, second Neal, to approve the Minutes of the November 13, 2000 regular meeting.  All aye. Motion carried.
  2. Moved by O'Connor, second Neal, approval to pay bills through December 11, 2000. All aye. Motion carried.
  3. Appointment of Sharon Bennett to the position of Deputy Clerk.
  4. Bid Opening: DPW Replacement Portable Generator for the Wastewater Treatment Plant. The sole bid response was from Burke Equipment Company of Sterling Heights, Michigan. Burke Equipment decided not to submit a bid at this time.

Treasurer's Report

  1. Moved by Kobiljak, second Wojewodzic, to approve the Encumbrance List dated November 28, 2000. All aye. Motion carried.
  2. Appointment of Carol Knopp to the position of Deputy Treasurer.

Supervisor's Report

  1. Confirmation of the Supervisor's appointment of Mr. Eric Ranka to the Planning Commission for the term of November 27, 2000 to March 31, 2003.

Township Manager's Report

  1. Mr. Mekarski presented the Board of Trustees with copies of the Plante Moran Study regarding the May, 1999, reorganization of the township administrative staff and functions.

Action Items:

  1. 00-476
    Moved Neal, second Wojewodzic, the 2000-2004 Township Board hereby adopts the Grosse Ile Township Administrative Policies and Procedures including amendments which contain guidelines for operation and procedures for fulfilling the functions of township departments.  It is understood that these policies and procedures may e discussed and amended by majority vote of the Township Board as deemed necessary.  All aye.  Motion carried.
  2. 00-477
    Moved Wojewodzic, second Kobiljak, to adopt the Board of Trustees Tentative 2000-2001 Board Meeting Schedule as follows.  Board meetings begin at 7:30 p.m. unless otherwise noted.  All aye. Motion carried.
    December 11, 2000; January 8, 2001; January 22, 2001; February 12, 2001; March 12, 2001; March 31, 2001 (Saturday); (The Township Annual and Regular Meetings)
  3. 00-478
    Moved Kobiljak, second Neal, to appoint the following members as board liaisons serving on township committees:
    Treasurer Kobiljak to the Police Commission, Planning Commission, and Open Space/Greenways Committee.
    Clerk O'Connor to the Recreation Committee.
    Trustee Will to the Cable Commission and the Road Committee.
    Trustee Wojewodzic to the Fire Commission and Water's Edge Commission.
    Trustee Raithel to the Public Works Commission and the Festival Commission.
    Supervisor Jones to the Downtown Development Authority. All aye. Motion carried.
  4. 00-479
    Moved Wojewodzic, second Kobiljak, to appoint Supervisor Jones as 33rd District Court Representative and to appoint Police Chief William Barron as 33rd District Court Alternate. All aye. Motion carried.
  5. 00-480
    Moved Wojewodzic, second Will, to appoint Clerk O'Connor as SEMCOG delegate and Township Manager Mekarski as SEMCOG Alternate. All aye. Motion carried.
  6. 00-481
    Moved Kobiljak, second Raithel, to appoint Treasurer Kobiljak as Delegate and Supervisor Jones as Alternate Representative to the Downriver Community Conference. All aye. Motion carried.
  7. 00-482
    Moved Will, second O'Connor, to appoint Ed Hughes as Chairman of the Cable Commission for the term November 27, 2000 to March 31, 2001, and further to appoint David Vernham to the Cable Commission to fill a vacated term beginning November 27, 2000.  . All aye. Motion carried.
  8. 00-483
    Moved Raithel, second Kobiljak, to appoint Jill Martin to the Festival Commission to fill a vacancy for the term November 27, 2000 to August 31, 2003, and further to appoint Peggy Hosfelt as Chairperson of the Festival Commission. All aye. Motion carried.
  9. 00-484
    Moved Kobiljak, second Neal, resolved by the Board of Trustees of Grosse Ile Townhip, to appoint Judy Cholger, Frank DeMare, Clarence Hicks, and Bill Mead to the Board of Review for the term of 2001-2003. All aye. Motion carried.
  10. 00-485
    Moved O'Connor, second Wojewodzic, to approve a wage adjustment for two Recreation Support Staff employees as recommended by the Recreation Director with the support of the Recreation Commission.  The wage adjustments will be effective as of Monday, November 13, 2000 at the following rates: Lori Czinski, $10.50 per hour, and Susan Pociask, $10.25 per hour. All aye. Motion carried.
  11. 00-486
    Moved Kobiljak, second Wojewodzic, to appoint Anna Marie Mier-Sigarto to the Greenways/Open Space Committee to fill a vacancy for the term November 27, 2000 to March 31, 2001. All aye.  Motion carried.
  12. 00-487
    Moved Kobiljak, second Raithel, to eliminate the position of Treasurer's Office Manager, as described in the Township's Administration Reorganization Plan adopted by the Township Board on May 10, 1999, and further,
    To authorize the Township Manager to immediately temporarily fill the posted union position of Finance Assistant with the incumbent employee occupying the former position of Treasurer's Office Manager, fulfilling the requirements of this position on an interim basis, at the incumbent employee's current rate of pay, and further,
    To temporarily reassign the incumbent employee currently filling the position of Tax Assessment Assistant/Assessor II, the additional non-managerial  duties of the Treasurer's Office Manager at the incumbent employee's current hourly rate, and further
    To authorize the Township Manager's Office to establish formal amendments to the Administrative Reorganization Plan for financial management services, preparing full job descriptions and initiating negotiations with AFSCME Local 292, Council 25, for a Memorandum of Understanding on the proposed position reclassifications. All aye. Motion carried
  13. 00-488
    Moved O'Connor, second Kobiljak, to approve the resolutions of support for the grant applications to construct Bike Path Phase 7B (Southpointe from Broadhead to the Wonderwell), Phase 8 (Parke Lane from Macomb Street to the Centennial Farm), and Phase 9 (East river from Groh Road to the Nature Center on the Airport Service Road). All aye. Motion carried.

Discussion Items:

  1. Model Guidelines from the ICMA for development of a revised Code of Ethics for staff and elected officials.

Public Comment:

None

Moved by Treasurer Kobiljak, second by Trustee Wojewodzic, to adjourn to Executive Session for discussion of property acquisition at 8:40 p.m.

ROLL CALL VOTE -  Aye:  Kobiljak, Wojewodzic, O'Connor, Neal, Jones, Raithel, and Will.   Nay:  None 

Motion carried. Meeting adjourned.

- Ute O'Connor, Township Clerk

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