Approved Minutes
Grosse Ile Township Board of Trustees
December 11, 2000
Grosse Ile Township Hall - 2nd Floor Board Room
9601 Groh Road
Present: Supervisor Jones, Clerk O'Connor, Treasurer Kobiljak, Trustees
Neal, Wojewodzic, Raithel, and Will
Absent: None
Supervisor Jones opened the regular meeting at 7:33 p.m.
Pledge of Allegiance
Additions/Deletions to Agenda
Add as Clerk's Report 3a: Approval to Pay Bills through January 8, 2001
Add as Action 4: Omnipoint Telecommunications Agreement
Add as Action 5: Right of Way Ordinance
Add as Action 5 b: Right of Way Ordinance Fee Schedule
Add as Action 6: Temporary Staff reassignments for Fiscal Services Add
as
Action 7: Township Hall Holiday Mitten/Sock Tree
Add as Action 8: Thorofare Preserve Scenic Overlook
Add as Action 9: Snow Removal Contracts
Add as Executive Session: Property Acquisition
Motion by Kobiljak, second Wojewodzic, to Accept the Agenda as Amended.
All aye.
Final Agenda
Public Comment
Clerk's Report
- Approve Minutes of November 27, 2000
- Bills for Approval dated November 28, 2000
- Bills for Approval dated December 12, 2000 (a) Approval to Pay Bills
through January 8, 2001
Treasurer's Report
- Approve Encumbrance List dated December 6, 2000
- Accept Investment Report dated November 30, 2000
Supervisor's Report
- Fire Department Commendations for Firefighters Ryan, Payette, Lowler,
McManus and Cummins.
Township Manager's Report
- Airport Personnel Annual Leave Request
Action Items:
- Approve Cleaning Contract for the Public Safety Building
- Approve Cleaning Contract for Township Hall
- a) Comcast Tower Agreement, b) Comcast Franchise Agreement, c) Comcast
Cable Ordinance
- Omnipoint Telecommunications Agreement
- a) Right of Way Ordinance b) Right of Way Ordinance Schedule of
Fees
- Temporary Staff Reassignments for Fiscal Services
- Township Hall Holiday Mitten/Sock Tree
- Thorofare Preserve Scenic Overlook
- Snow Removal Contracts
Discussion Items:
- AFSCME Memorandum of Understanding - Employee Reclassification Finance
Department
- Authorization to Hire Finance Assistant
Public Comment
Adjourn
Executive Session: Property Acquisition
Public Comment
- Woody Clarke, 19620 Parke Lane, inquired about the delivery of the
winter tax bills and whether people can call the Treasurer's office
to find out their tax amount.
Treasurer Kobiljak responded that residents may call Deputy Treasurer
Carol Knopp at 676-4422, extension 221 for tax information.
Mr. Clarke also inquired why the flower boxes at Kroger's had been removed
and not replaced when the picket fence was installed as part of the
township landscape plan.
Township Manager Mekarski responded that the problem was being remedied.
Mr. Clarke also asked how the township will prevent diving off of the
Thorofare Preserve Scenic Overlook.
Andrew Nordstrom, Research Associate responded that due to the height
of the railings and the shallow depth of the water at the location,
diving should not be a problem.
Clerk's Report
- Moved O' Connor, second Raithel, to approve the Minutes of November
27, 2000, as presented. All aye.
- Accepted the previously voted upon Warrant List dated November 28,
2000.
- Moved O'Connor, second Raithel, Approval of Warrant List dated December
12, 2000. All aye. (a) Moved O'Connor, second Wojewodzic, Approval
to Pay Bills through January 8, 2001. All aye.
- Presentation of Certificate of Appreciation to Ted Fournier, Cable
Administrator, for his contribution in establishing the electronic
board room for township hall.
Treasurer's Report
- Moved Kobiljak, second Neal, to approve the Encumbrance List dated
December 6, 2000. All aye.
- Accept the Investment Report dated November 30, 2000.
Supervisor's Report
- Fire Department commendations were presented by Fire Chief Duncan
Murdock on behalf of the Township Board and the Grosse Ile Fire Department
to Firefighters Wanda Ryan, Peter Payette, David Lowler, Jason McManaus
and Steve Cummins in recognition of their life saving efforts which
revived a child after nearly drowning.
Township Manager's Report
- Request by Township Manager for Board of Trustees action to authorize
a partial monetary buyout of vacation time for two Airport Maintenance
employees.
00-489
Moved Neal, second Raithel, consistent with recommendations from the
Township Manager, Airport Manager, and with concurrence from the Airport
Commission Chairperson and Township Board Liaison, due to extraordinary
circumstances, to authorize the Payables/Benefits Coordinator to process
a partial monetary buyout of annual vacation in the first payroll
period of January for Lyle Eastom, Sr. for 160 hours and Rodney Eastom
for 144 hours, totaling $5,800 to be paid from existing funds within
the airport budget. Motion carried 6-1.
Ayes: O'Connor, Kobiljak, Raithel, Neal, Wojewodzic and Will
Nay: Supervisor Jones
Action Items:
- 00-490
Moved Wojewodzic, second Kobiljak, based on the recommendation of the
Fire Chief Duncan Murdock and Police Chief William Barron, to accept
the bid of Downriver Maintenance for the sum of $2,158 per month to
clean the Public Safety Building. All aye. Motion carried.
- 00-491
Moved O'Connor, second Neal to accept the janitorial services proposal
dated 12/01/00 for the Township Hall from Final Touch, submitted by
Barbara Bowles, in the amount of $200/day for cleaning services, and
to authorize the Township's legal counsel to prepare a legal agreement
for said services. All aye. Motion carried.
- (a)
00-492
Moved Will, second O'Connor, to authorize the Township Supervisor and
Clerk to execute a transfer agreement with Comcast Cablevision of Taylor,
Inc., commencing on December 11, 2000, for the transfer of the Comcast
Tower and appurtenant building to Township ownership, for the sum of
$1.00, for the Townsip to lease the tower back to Comcast Cablevision
of Taylor, Inc. and other telecommunication users in a manner which
would not interfere with Comcast's use. All aye. Motion carried.
00-493
Moved Will, second O'Connor, to authorize the Township Supervisor and
Clerk to execute a lease agreement with Comcast Cablevision of Taylor,
Inc. for a term of 15 years commencing on December December 11, 2000,
for the sum of $9,600.00 payable immediately, with said funds to be
encumbered in an account under the auspices of the Cable Commission
for the purchase of character generators for the Township and Board
of Education; and, $1,200.00 to be paid annually, in advance, commencing
on the eighth anniversary of the lease (December 11, 2008) for the lease
of a 20 square foot appurtenant building to house certain electronic
equipment to be used by Comcast Cablevision of Taylor, Inc. in conjunction
with the operation of the Comcast Cable Television System to be used
to finance future cable operations. All aye. Motion carried.
(b)
00-494
Moved Will, second O'Connor, to authorize the Township Supervisor and
Clerk to enter into a 15 year Franchise Agreement with Comcast Cablevision
of Taylor, Inc., commencing on December 11, 2000, for the consideration
of a Grant of Franchise to operate a cable television broadcasting system.
All aye. Motion carried.
(c)
00-495
Moved Will, second O'Connor, to adopt an ordinance to repeal Chapters
50 and 50A and amend Chapter 50B of the Grosse Ile Municipal code of
Ordinances entitled, The Township of Grosse Ile Cable Television Regulatory
Ordinance, establishing regulatory terms for the franchise and operation
of cable television systems within the Township's jurisdiction. Further,
this ordinance will take immediate effect upon adoption by the Township
Board. And, further, to authorize the Township Clerk's office to coordinate
with the Township's legal counsel with the repeal, publication, and
codification of said ordinances.
ROLL CALL VOTE
AYE: Jones, O'Connor, Neal, Wojewodzic, Kobiljak, Raithel, Will
NAY: None
Motion carried 7-0
- 00-496
Moved Will, second O'Connor, to authorize the Township Supervisor and
Clerk to enter into a communications site lease agreement with Omnipoint
Holdings, Inc., following receipt of a final executable agreement, for
the erection of appurtenant facilities necessary for the location of
an equipment cabinet on the Township's tower at the level for the location
of the Omnipoint's antennas, lines and cables and together with all
access and utility easements, if any, for an initial term of five years
commencing on the installation of the facilities, with an automatic
extension of five successive five-year terms per the provisions of said
contract. In consideration for said lease, Omnipoint will forward to
the Township the amount of $1,591.35 per month, with an excalation rate
of 3% annually, and a lump sum non-refundable payment in the amount
of $6,000, with a lump sum of $5,000 per each renewal. All aye. Motion
carried.
- 00-497
Moved Will, second O'Connor, to adopt an ordinance entitled, Township
of Grosse Ile Right of Way Regulatory Ordinance, regulating the granting
of right-of-way permits and franchises to companies providing competitive
telecommunications, natural gas, electrical, or other public utility
services, to take effect upon adoption by the Township Board. And, further,
to authorize the Township Supervisor and Clerk to sign the ordinance
into law. Further, to authorize the Township Clerk's office to coordinate
with the Township's special legal counsel for the publication and codification
of said ordinance. This ordinance will take effect the day following
publication. Be It Further Resolved to forward said ordinance to the
Township's Road Committee for comprehensive review and subsequent amendments
thereof.
ROLL CALL VOTE -
AYE: Jones, O'Connor, Kobiljak, Neal, Wojewodzic, Raithel, Will
NAY: None
Motion carried 7-0
(b)
00-498
Moved O'Connor, second Will, WHEREAS, the Township has approved an ordinance
entitled Right of Way Ordinance, amending the Township Municipal Code
of Ordinances to regulate the granting of right-of-way permits and franchises
to companies providing competitive telecommunication, natural gas, electric,
or other public utility services; NOW, THEREFORE, BE IT RESOLVED, that
the Township Board of Trustees hereby adopts the following schedule
of fees to carry out the administration of the aforementioned ordinance:
Article 11 - Section 4 (b)
Right-of -Way Permits/ New Construction and Maintenance Improvements
Review Fees- Public Improvements - 1.3% of Construction Costs ($50 Minimum)
Review Fees- Privately Owned Facilities - $.05/ linear foot ($100 Minimum)
Staking and Inspection Fees - Township Consultant Fee Per Contract Plus
10%
Plan Review Fee - Township Consultant Fee Per Contract Plus 10%
All aye. Motion carried.
- 00-499
Moved Kobiljak, second Raithel, to authorize the Township Manager to
temporarily reassign Laura Trombetta to the AFSCME bargaining unit position
of Finance Assistant on an interim basis; and to reassign Nancy Schimmelfennig
to the AFSCME bargaining unit position of DPW Bookkeeper on an interim
basis. And, further, to authorize the Township Manager and Finance Director
to conduct orientation and cross-training of said positions until such
time as deemed necessary by said departments. As these are interim appointments,
all current wage levels will remain intact. All temporary reassignments
will be made without changing the salary levels appropriated for the
respective departmental budgets. All aye. Motion carried.
00-500
Moved Kobiljak, second Raithel, to approve the completed job description
for the AFSCME bargaining unit position entitled Finance Assistant dated
December 11, 2000, and accept the posting of said vacancy as completed
by the Township Manager and Finance Director.
All aye. Motion carried.
- 00-501
Moved O'Connor, second Wojewodzic, to authorize the use of the Township
Hall Lobby Holiday Tree as a collection point for mittens, socks, scarves
and other non-perishable gift items donated by the public and staff,
between December 12th and December 18th, to then be given to the Grosse
Ile Firefighters- Goodfellows organization for holiday distribution.
All aye. Motion carried.
- 00-502
Moved Wojewodzic, second Raithel, to authorize the Township Supervisor
and Clerk to execute a grant agreement with Michigan Department of Environmental
Quality for the construction of the Thoroughfare Preserve Scenic Outlook
project. Further, to appropriate $47,000 as a local match for a total
project cost estimated at $94,000. Appropriations to be derived from
the following accounts: 50% from Bike Path Construction; 50% from General
Fund Balance, in the amount of $23,500.00 each. Be It Further Resolved,
that the Township Manager's Office, it's departments and consultants
be authorized to prepare the necessary bid, construction, and award
documents to facilitate implementation of the project. All aye. Motion
carried.
- 00-503
Moved Raithel, second Wojewodzic, to approve the renewal of two snow
removal contracts with ABC Paving and Miles Trucking for snow emergency
manangement when the snow fall accumulation equals 8 inches in a 12
hour time period. All aye. Motion carried.
Discussion Items:
Public Comment:
- Gary Soloway, 10161 Loma Circle, Inquired about changing the timing
of the traffic signal at Jefferson and Grosse Ile Parkway in order
to help avoid traffic tie ups on Grosse Ile Parkway. Fire Chief Duncan
Murdock will consult with Wayne County on this matter.
00-504
Moved by Kobiljak, second Wodjewodzic, to adjourn to Executive Session
at 9:15 p.m. to discuss property acquisition.
Roll Call Vote
Aye: Jones, O'Connor, Kobiljak, Neal, Wojewodzic, Raithel, Will
Nay: None
Motion carried 7-0
Regular meeting reconvened at 9:45 p.m.
Motion to adjourn at 9:46 p.m. All aye. Meeting adjourned.
- Ute O'Connor, Township Clerk
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